Planning and Regulations Assistant
Maitland Conservation is accepting applications for the full-time permanent position of Planning and Regulations Assistant.
Location: Maitland Conservation Administration Centre, Wroxeter, Ontario
The Maitland Conservation Planning and Regulations team is responsible for ensuring proposed development and alterations are carried out in conformance with the Authority’s policies and procedures. The Planning and Regulations Assistant will be responsible to the Flood and Erosion Services Coordinator, and will undertake a variety of administrative duties pertaining to natural hazard planning and Conservation Authority development, interference and alteration applications. The Assistant will provide support to Maitland Conservation’s Planning and Regulations staff. This position is responsible for intake of all inquiries related to Maitland Conservation’s land use planning and regulatory responsibilities, including answering questions from the public, intake of planning and development inquiries, and preparing files for review by Regulation Officers.
To provide administrative support to Planning and Regulations staff in the following capacity:
- Intake of all public inquiries, predominately phone calls, emails, and in person walk-ins.
- Data entry and Filing.
- Organization and maintenance of the Planning and Regulation files and file system, Planning and Regulation documentation (hard copy and electronic) and database management.
- Provide local planning authorities, landowners and the general public with information and mapping pertaining to MVCA regulated areas or natural hazard lands.
- The Assistant may be responsible for conducting follow-up compliance inspections of permits; and assisting Regulation Officers on site visits as directed. Some field work may be periodically required.
- Prepare real estate and solicitor inquiry reports.
- As required according to the needs of Planning and Regualtions staff, the Assistant may be responsible for aiding with drain maintenance requests and the review of petitions made uder the Drainage Act.
- Other duties as assigned.
The ideal candidate will have the following qualifications:
- Demonstrated professional and business communication skills (both verbal and written).
- Intermediate to advanced administrative skills, including letter writing, filing, database and file information management, data management, and note taking,
- Demonstrated experience working with the public.
- Demonstrated time management and organization skills.
- Critical thinking and problem solving capabilities to ensure independent work habits.
- Experience with GIS is beneficial.
- Understanding of physical geography and natural hazard management (flooding, shoreline erosion) is valuable.
- Experience applying and interpretation of policy and legislation. Familiarity with the Conservation Authorities Act and associated Section 28 Regulations is an asset.
- College diploma or degree in business administration, engineering or resource management, or similar field.
- Strong computer and word processing abilities.
- Good analytical, organizational and writing skills.
- Demonstrated ability to work independently and in a group environment.
- Demonstrated ability to work on tight deadlines with multiple competing workload pressures.
- Valid drivers’ license.
- Willingness to work outdoors in adverse weather conditions if and when required.
Hours: Monday to Friday, 8:30 a.m. – 4:30 p.m.
Wage Rate: $24.90/hour
A resume and covering letter should be submitted by 4:30 p.m. on January 3rd, 2019 to:
Stephen Jackson, Flood and Erosion Services Coordinator
c/o Maitland Valley Conservation Authority
1093 Marietta Street, Box 127
We thank all applicants for their interest however only those selected for an interview will be contacted.
Maitland Conservation is an equal opportunity employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Maitland Conservation will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. Personal information provided is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act.